A done-for-you webinar engine that prints pipeline.
Rising CAC and dead cold outbound are not your fault. Webinars are the highest-trust demand channel left, and running them well is a 40-task, 5-week grind. We built the engine that runs it for you: AI agents on the busywork, senior operators on strategy and the live room. We build in whatever stack you already run, or stand the tools up for you.
Which program fits your growth stage?_
Four quick answers. We match you to the right webinar program instantly.
Our approach to driving revenue_
Webinar-in-a-Box is a monthly webinar program built to be the foundational demand gen program you rally everything else around. It drives volume into the top of the funnel, engages and re-engages prospects, customers, and open opportunities, and gives your team a reason to reach out at the exact moment interest is piqued. That is what turns attention into downstream actions and revenue.
Plan the season, up to 12 months out_
We map an annual topic calendar to your ICP and funnel gaps, design the series brand and webinar hub, and book panelists and moderators months in advance, so every episode starts with the hard part already done.
Build the foundation_
Everything the engine needs, built in your stack or stood up for you, and yours to keep:
Run the cycle, every month_
Each episode is a 5-week promotion cycle plus the week after. Around 40 tasks per episode: agents on the grind, senior operators on judgment.
Follow-up starts at registration, not after the show_
The moment someone registers, AI agents and BDR-style sequences start working them. Three reasons that matters:
- Interest is highest at registration. Ten years of program data shows a much higher correlation to pipeline when outreach starts the moment someone registers, not weeks later.
- A constant stream of worked leads. Registrations arrive across the whole cycle, so sales always has fresh conversations instead of one burst after the event.
- No-shows stop being lost revenue. They are already in a conversation, so down-funnel conversion no longer depends on attendance.
In-house team vs. the agent-run engine_
Hire it in-house
The team you would need for a real webinar program
- Head of growth$250k/yr
- Content marketer$100k/yr
- Webinar producer$60k/yr
- Ads specialist$90k/yr
- Tools$12k-$30k/yr
- Time to first webinar3-6 months
- $350k-$560k/yearplus hiring risk
Webinar-in-a-Box
Senior operators on strategy, AI agents on the grind
- Strategy and moderationSenior operators
- Copy, emails, workflows, assetsAI agents
- Paid promotionLinkedIn + Taboola, layered when ready
- ToolsPartner pricing via our marketplace
- Time to first webinar5 weeks
- From $60k/yearcancel anytime
Start small, scale when it works_
Every program is month to month. No lock-in: if it stops working, you stop paying.
Single-webinar pilot_
One full 5-week cycle, one live webinar, everything included: topic, landing page, emails, promotion, moderation, and follow-up. Prove the channel before committing to a program. Credited toward your first program month if you continue.
Webinar Bootcamp_
We build the system with your team and coach them through their first two cycles: the checklist, the templates, the email ladders, the registration-point follow-up sequences. You own the playbook and run it in-house.
Startup_
The lean version for early-stage teams: our engine, your voice.
- One webinar every other month, full agent-run cycle
- Agents build everything: landing page, emails, workflows, promo
- You host, we produce, coach, and QA
- Async strategy (Slack and email) with a monthly review call
- Email and organic promotion (paid optional, billed at cost)
Bootstrap_
Done-for-you: we produce and moderate, you show up.
- One professionally produced webinar every month
- We moderate and run the room
- Bi-weekly strategy calls: GTM, ICP, messaging, funnels
- Growth roadmap and systems playbook
Growth_
For teams ready to build consistent, predictable pipeline.
- One professionally produced webinar every month
- Weekly strategy calls and growth execution
- Built to reach 1,000 registrations and 200-300 attendees per webinar
- Compounding on-demand library and partner network
Need aggressive multi-channel scale with tools and ad management included? Ask about a custom Scale program on the call.
Inside a real engine: SafetyWing_
We built SafetyWing’s webinar program end to end and have run it for 75+ episodes: the webinar hub, Zuddl production, HubSpot campaigns and automation, the reminder and follow-up email ladders, panelist sourcing, and the on-demand library. Every episode is a monthly expert panel, and every replay keeps generating registrations. We even engineered a registration multiplier: episodes are pre-approved for SHRM professional development credits, so the audience earns certification hours for attending.
145 in month 1, 680+ by month 6, 1,000+ by month 8. The engine compounds.
Plus 20-40 CTA conversions per episode once the system matures.
3-5 closed deals per month once fully ramped.
Related marketplace deals for your webinar stack: HubSpot, UpLead, Apollo, Instantly, Smartlead, lemlist, ActiveCampaign, Brevo, Snov.io, Demio, or all 100+ deals.
An enterprise turnaround, month by month_
A data-services enterprise came to us averaging 191 registrations and 2 qualified conversations per webinar. Same company, same product, new system:
Registrations per webinar. The jump from 191 to 494 happened before any ad spend: rebuilt funnels, registration-point follow-up, and demo capture at registration did it. Paid channels multiplied a working system; they did not fix a broken one.
Webinar-in-a-Box, answered_
How much does Webinar-in-a-Box cost?
Start with a $5k single-webinar pilot (credited toward your first month if you continue), then pick a program: Startup at $5k per month (agents build everything, you host), Bootstrap at $10k per month (we produce and moderate), or Growth at $15k per month (monthly webinars, our most popular). Custom Scale programs with ads and tools included are available on request. Prefer to run it in-house? The $7.5k Webinar Bootcamp trains your team on the full system.
What results should we expect, and how fast?
Using a real client trajectory: 145 registrations in month 1, 680+ by month 6, 1,000+ by month 8, with 10-15 opportunities per webinar and $100k+ monthly pipeline by month 6 once the system matures. Early months are about validating topics and building the audience; the engine compounds from there.
Who does the work, agents or people?
Both, on purpose. AI agents handle the grind: landing page and email copy, registration workflows, reminder ladders, social drafts, recording processing, and CRM data sync. Senior operators own strategy, panelist relationships, LinkedIn Ads, and live moderation.
Do we need a paid ads budget to start?
No. You can start on email, partners, and organic distribution, then layer in $2k-$5k per month of paid once topics and ICP are validated. When we add paid we do it deliberately: one enterprise client added LinkedIn Ads at $52 per registration in month 2 and Taboola at $13 per registration in month 3.
What if we have no marketing stack yet?
We can stand it up for you: HubSpot (CRM, email, landing pages), the webinar platform (Zuddl or Zoom), and the discount marketplace gets you partner pricing on the tools involved.
What stack do you run it on?
Your HubSpot is the hub: campaigns, workflows, forms, and reporting live in your portal. Events run on Zuddl or Zoom, promotion runs on email, LinkedIn Ads, Taboola, social, and partner channels.
We already run webinars. Why switch?
Most teams run webinars as one-off events with a single invite email. This is a compounding series: episode format, partner distribution, paid amplification, an on-demand library, and a sales follow-up loop. One enterprise client went from 191 registrations and 2 qualified deals per webinar to 892 registrations and 15 qualified deals within three months of the rebuild.
Can we see a live example?
Yes. SafetyWing’s webinar hub is public: 75+ episodes, monthly expert panels, and a full on-demand library, all built and run by us.
Ready for a webinar engine that runs itself?
Free scope call: your ICP, topic angles, and the right program tier, mapped by a senior operator.
Scope my engine →